◦ Meet with clients to discuss their vision, budget, and specific needs for the birthday party. ◦ Provide creative ideas and suggestions based on the client's preferences and the event’s theme.
◦ Develop a detailed event plan, including a timeline, budget, and task list.
◦ Source and book the venue, catering, entertainment, and other necessary vendors.
◦ Coordinate with vendors to ensure all services are delivered on time and to the client's specifications.
◦ Arrange for decorations, party favors, and any special elements such as photo booths or entertainers.
◦ Oversee the setup and breakdown of the event, ensuring that everything runs smoothly.
◦ Manage the event day activities, including greeting guests, coordinating with vendors, and troubleshooting any issues that arise.
◦ Ensure that the event stays on schedule and that all elements are executed as planned.
◦ Conduct a post-event review with the client to discuss the success of the event and any feedback. ◦ Handle any post-event tasks such as final payments to vendors or returning rented items.
Event planners often charge a flat fee for organizing a birthday party, which can range from $500 to $2,000 depending on the size and complexity of the event.
Some planners charge a percentage of the total event budget, typically between 10% to 20%.
For smaller or less complex parties, an event planner may charge an hourly rate, typically ranging from $50 to $150 per hour, depending on their experience and location.